CONTROLLER

1.0 JOB DESCRIPTION SUMMARY

1.1 The basic function of the Controller is to manage the financial department and provide information about the Company activities that will assist management, corporate leadership, and other users in making educated economic decisions about the Company's future.

2.0 REPORTING RELATIONSHIPS

2.1 The Controller reports to the CFO.

2.2 The following positions report directly to the Controller: All Accounting Department support staff.

3.0 REQUIREMENTS

3.1 Education

3.1.1 Required: BS degree in Accounting.

3.2 Licensing / Registration / Certification

3.2.1 Preferred: CPA (or CPA eligible) or CCIFP designation.

3.3 Experience

3.3.1 Required: 5 years of professional accounting experience with supervisory experience.

3.3.2 Preferred: 7 years of professional accounting experience with supervisory experience.

3.4 Skills / Knowledge / Abilities

3.4.1 Position requires excellent managerial/supervisory skills.

3.4.2 Excellent organizational and quantitative skills.

3.4.3 Able to approach problem-solving both logically and creatively.

3.4.4 Excellent verbal, interpersonal, leadership, and written communication skills.

3.4.5 Knowledge of construction industry accounting practices.

3.4.6 Ability to train and develop staff members.

3.4.7 Experience with sales and use tax calculations and accruals for multiple states.

3.4.8 Experience working with accounting software, knowledge of CMiC is preferred.

3.4.9 Strong research skills.

3.4.10 Proven success working in a collaborative, team environment.

3.4.11 Detail-oriented.

3.4.12 Ability to manage multiple priorities without supervision, work under pressure, meet tight deadlines, and be able to thrive in a fast paced work environment of a growing corporation.

3.4.13 Technical knowledge of accounts payable best practices.

3.4.14 Advanced computer skills, including proficiencies in Microsoft Office with a strong knowledge of Excel.

3.4.15 Experience dealing with banks and financial institutions.

3.5 Physical Requirements

3.5.1 The physical requirements may be stressful even though a majority of the time is sitting. Body movements of turning the head and torso, bending and flexing the arms, wrists and fingers are required. The senses required are being able to see and hear and having full power of speech.

3.6 Mental

3.6.1 Must be able to comprehend business math, calculators and interpret data from various sources. Advanced computer skills are desired.

3.6.2 Must be able to communicate in English, verbally and in writing, to interact with employees, and write and read reports.

4.0 WORKING CONDITIONS

4.1 Work will be in a climate-controlled office. Workdays will be 8 to 10 hours per day with some early morning or late evening meetings.

4.2 Some travel, up to 10% may be required.

5.0 ESSENTIAL FUNCTIONS

5.1 Oversee the day-to-day financial operations of AP/AR, job cost accounting, overhead, and cash flow management.

5.2 Day-to-day management of cash activities.

5.3 Develop and maintain the system of internal accounting controls.

5.4 Assist with the annual audits and job-specific audits.

5.5 Maintain calculations of burden rates and supporting details.

5.6 Maintain state registrations, business and tax licenses, etc.

5.7 Oversee the IT department.

5.8 Assist with various research projects, as needed.

5.9 Continuous improvement of processes and structure.

5.10 Trouble shooting and resolution of system issues.

5.11 Setting departmental goals and measuring success.

5.12 Motivating and leading teams.

5.13 Recruiting and retaining quality employees.

5.14 Maintain a good relationship with vendors, customers, peers, and subordinates.

5.15 Keep Chief Financial Officer informed on day to day departmental activities.

5.16 Maintain confidentiality for records under your control.

5.17 Maintain and improve technological education.

6.0 DUTIES AND RESPONSIBILITIES

6.1 Manage the accounts payable function and staff.

6.2 Manage the account receivable function.

6.3 Approve weekly check runs.

6.4 May be asked to assist in the preparation of financial statement schedules.

6.5 Prepares weekly and daily cash flow forecasts as required.

6.6 Oversees all petty cash activity, reconciliation and requests for funding.

6.7 Ensures staff is trained and properly verifies that subcontractor and vendor Certificates of Insurance are valid/up to date. Acts as point of contract to resolve issues as needed.

6.8 Responsible for closing out and balancing the books on a monthly basis.

6.9 Ensure that all monthly and quarterly payroll tax reports are filed in a timely manner.

6.10 Update and maintain accurate financial reports.

6.11 Prepare annual 1099 forms.

6.12 Manage and account for our electronic banking activities, including wire transfers.

6.13 Perform monthly closeouts.

6.14 Develop and maintain the Company's accounts payable policies and procedures

manual.

6.15 Coordinate the owner billing process with the accounting team.

6.16 Audit to ensure correct GL account number coding and approvals are utilized by accounts payable staff.

6.17 Train and supervise accounts payable staff to ensure timely and accurate processing of payments through obtaining proper and approved invoices, committing documents, backup information and lien releases.

6.18 Ensure accounting department recordkeeping is organized and accurate, and records are easily accessible, with proper backup information.

6.19 Handles inquiries regarding invoice status and administers vendor holds and back-charges.

6.20 Resolves questions and complaints from internal departments and/or external business partners.

6.21 *** The duties and responsibilities below may be assigned to an Accounts Payable Supervisor or equivalent. In the event that the Company does not have an AP Supervisor, these task shall be the responsibility of the Assistant Controller or Controller.***

6.22 Supervising accounts payable team, including processing construction and overhead related invoices relating to multiple divisions and states.

6.23 Collaboratively work with all departments and trade partners to ensure appropriate payment and response to internal and external inquires

6.24 As applicable, manage and process construction invoices in Job Cost Accounting Software.

6.25 As applicable, enter and process subcontractor pay applications (AIA Contract Documents G702/G703).

6.26 As applicable, enter, review, and process weekly employee expense reports.

6.27 As applicable, handle and research vendor's inquiries on credits, disputed items, and invoicing problems.

6.28 As applicable, vendor statement reconciliations.

6.29 As applicable, verify, reconcile, approve, and enter billings for projects.

6.30 As applicable, create and maintain billing logs and records.

6.31 As applicable, maintain Notice to Owner logs and request releases of lien for each project.

6.32 As applicable, create and maintain vendor logs.

6.33 As applicable, review subcontractor pay application information, including percent of completion, retainage percent or amount and verify that it contains a valid conditional waiver and release document.

6.34 As applicable, analyze tax rates charged on miscellaneous invoices received.

6.35 As applicable, enter reviewed purchase orders, subcontractor pay applications and miscellaneous invoices into accounting software.

6.36 As applicable Review and process expense reimbursements for employees.

6.37 As applicable, file and scan accounting documents

6.38 Additional miscellaneous duties to support project accounting needs may be assigned.

7.0 MEASURES OF PERFORMANCE

7.1 Monitors staff to effectively and accurately evaluate them within a timely manner.

7.2 Maintains accurate financial reports.

7.3 Performs monthly closeouts within set time frame.

7.4 Maintains a good working relationship with vendors, customers, peers and staff.

7.5 Informs supervisor of departmental activities.

7.6 Maintains discretion and to keep sensitive financial related information confidential.

7.7 Maintains and improves education by going to seminars and conferences related to departmental concerns.

8.0 OTHER

8.1 Other duties may be assigned.