BID/JOB ANNOUNCEMENT

CLERK IV

Chicago Department of Law (DOL)

Collections, Ownership, & Administrative Litigation Division

Total Number of Positions: 1

Annual Salary: $48,960

These positions are open to the general public and to all current city employees covered under the terms of the City's collective bargaining agreement with the AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) - (BARGAINING UNIT #01, 03, 04, 05). Only employees currently in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS:

Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en

AND

1. Check the box on your profile titled "Currently employed by the City of Chicago".

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number').

3. Select your correct bargaining unit.

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under general supervision, supervises employees engaged in the performance of routine clerical duties and/or performs clerical duties of a complex nature; and performs related duties as required.

ESSENTIAL DUTIES

* Codes and prepares input and output data for computer-based systems.

* Reviews requests for information and processes requests in accordance with departmental regulations.

* Assist in creating projection reports and projects.

* Oversees the filing, storage, and maintenance of departmental files and mail.

* Coordinates and monitors the processing of various forms and documents both physical and digital.

* May oversee the ordering, storage and distribution of supplies and equipment.

* Prepares a variety of statistical, operating and performance reports.

* Reviews daily postings to a variety of accounts, books ledgers and registers.

* Verifies the posting of payments for such items as permits, warrants and license applications.

* Maintains polite and professional communication in person, via phone, e-mail, and mail.

* Perform other duties as necessary including but not limited to transmitting third-party payments for processing to other City departments.

Additional duties may be required for this position.

NOTE: WHERE APPLICABLE RESUMES, CERTIFICATES, VALID JOURNEYMAN CARD, AND DRIVER'S LICENSE MUST BE SUBMITTED AT TIME OF APPLICATION.

Location: 121 N. LaSalle Room 400

Chicago, IL 60602

Days: Monday-Friday

Hours: 9:00 a.m. to 5:00 p.m.

Salary: $48,960/Annually

Application Period: 6-13-24 to 6-27-24

THIS POSITION IS IN THE CAREER SERVICE

O Two years of progressively responsible clerical experience or an equivalent combination of training and experience.

NOTE: To be considered for this position you must provide information about your educational background and/or your work experience. You must include job titles, dates of employment and specific job duties. (IF you are a current City employee, Acting Up cannot be considered). If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.

Educational & Employment Verification:

Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history where applicable as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

NOTE: You must provide your transcripts or diploma at the time of processing when applicable.

NOTE: You must provide your valid U.S. driver's license at time of processing.

SELECTION REQUIREMENTS

This position requires applicants to complete a skills assessment test and complete an interview. Test results will be sent out by the Department of Human Resources after the test results have been compiled and analyzed. Applicants who receive a passing score on the test will be selected to interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected. The interviewed bidders possessing the qualifications best suited to fulfill the responsibilities of the position will be selected in seniority order according to the collective bargaining agreement.

Preference will be given to external candidates possessing the following:

• Previous work experience with Oracle and Business Objects
• Previous work experience with vendor relations and troubleshooting
• Previous experience creating and maintaining spreadsheets to track pending assignments.
• Previous experience organizing and maintaining confidential and administrative files.
• Proficient in Microsoft Office, including Word, Excel, and Outlook.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

Department of Human Resources

City of Chicago

Brandon Johnson, Mayor

Applications for this position will be accepted until 11:59 pm C.D.T. on 6-27-24.