Job Summary

To ensure proper operation and maintenance of office building and ground functions. Also responsible for coordinating the administration of the design, planning, construction, and alteration of equipment and machinery.

Essential Duties and Responsibilities

• Plan, direct and schedule office support services and maintenance of facilities and grounds.

• Develop and maintain an operating budget to keep maintenance and office support at a cost-effective basis.

• Select, train, set performance standards and evaluate performance of janitorial and office support staff.

• Coordinate, update, maintain, audit and schedule preventative and ongoing preventative maintenance for all equipment to include: service records, files and operating hours; also monitor and ensure maintenance of all environmensafety-related related records.

• Assign job numbers, record work performance, track labor hours, material costs and maintain weekly operator inspection forms.

• Review and monitor monthly P&L in conjunction with Plaint and Maintenance Managers.

• Complete capital assets forms and submit for approval, ensure all purchase orders are entered, make bank deposits, administer and maintain petty cash and employee paint purchase program.

• Provide telecommunications coverage, arrange travel, provide general office support and schedule work hours for janitorial and office support staff ton include assisting with evaluations.

• Assist in building area inspections to evaluate suitability for occupancy, planning, budgeting and scheduling facility modifications.

• Establish and maintain appropriate inventory levels, order stock parts with pre-approved vendors and facilitate issuances.

Qualifications and Experience

• Educational attainment equivalent to high school education

• Coursework and/or training in purchasing, inventory control, and office administration

• Accredited Purchasing Practitioner (APP) certification is required

• Negotiation skills training through an accredited program is necessary

• Thorough experience in administration, inventory control, purchasing, building maintenance, and office support is required

• Supervisory experience

Skills, Knowledge, and Abilities

• Thorough knowledge of office administration, maintenance, support practices and purchasing

• Supervisory principles, leadership techniques, budgeting, and practices

• Electrical Knowledge preferred.

• PLC knowledge preferred.

• Knowledge of the paint purchase program and travel guidelines

• Computer skills and Ability to work independently.

• Project management skills