Milestone Technologies is a global IT managed services firm that partners with organizations to scale their technology, infrastructure and services to drive specific business outcomes such as digital transformation, innovation, and operational agility. Milestone is focused on building an employee-first, performance based culture and for over 25 years, we have a demonstrated history of supporting category-defining enterprise clients that are growing ahead of the market. The company specializes in providing solutions across Application Services and Consulting, Digital Product Engineering, Digital Workplace Services, Private Cloud Services, AI/Automation, and ServiceNow. Milestone culture is built to provide a collaborative, inclusive environment that supports employees and empowers them to reach their full potential.

Our seasoned professionals deliver services based on Milestone's best practices and service delivery framework. By leveraging our vast knowledge base to execute initiatives, we deliver both short-term and long-term value to our clients and apply continuous service improvement to deliver transformational benefits to IT. With Intelligent Automation, Milestone helps businesses further accelerate their IT transformation. The result is a sharper focus on business objectives and a dramatic improvement in employee productivity. Through our key technology partnerships and our people-first approach, Milestone continues to deliver industry-leading innovation to our clients. With more than 3,000 employees serving over 200 companies worldwide, we are following our mission of revolutionizing the way IT is deployed around the globe.

How You Will Make An Impact:

• Assist in maintaining and improving project control processes and QA/QC procedures.
• Conduct regular audits and reviews to ensure compliance with quality standards.
• Provide support to project managers (PMs) in day-to-day project activities.
• Assist in the preparation and maintenance of project schedules and plans.
• Utilize your experience in a construction or facilities setting to support project execution and management.
• Establish and maintain project folders and file management systems.
• Perform sharing audits to ensure proper access and security of project files.
• Manage GSuite setup for project-related activities.
• Record and distribute meeting minutes as requested or required.
• Assist in the ISA/FSA process for onboarding new vendors and owner direct contractors
• Facilitate the creation and processing of Statements of Work (SOW) for new vendors and owner direct contractors.
• Support PMs and Architects/Engineers (AE) with permit submissions through local online environments
• Assist PMs with invoicing processes and resolve any related issues.
• Handle access requests for project-related activities.
• Support vendor teams in onboarding TVCs on site through Smart Track and initial machine setup
• Review SOWs and other documentation for formatting and standardization.
• Coordinate project meetings between key stakeholders and vendors.
• Help coordinate purchase order (PO) information from PMs to ensure timely execution of POs to key vendors.
• Track and follow up on open project action items to ensure timely completion.
• Assist in plotting and acquiring drawings as needed for page turns, meetings, etc., under the direction of PMs.
• Gather support drawings to facilitate the transition of projects from concept to design.
• Set up impacted document registers (IDRs) for project documentation management.
• Upload as-built drawings to the customer's internal tools and systems.

What You Will Need To Succeed:

• Minimum 3 years experience as a Project Coordinator.
• Proven experience in a construction or facilities environment.
• Strong organizational and multitasking skills.
• Proficiency in GSuite and other project management tools.
• Familiarity with permit submission processes and local online environments.
• Excellent communication and interpersonal skills.
• Detail-oriented with a focus on quality and compliance.
• Ability to travel up to 10% as required.

Estimated Pay Range: The estimated pay range for this position is USD $29.87/Hr. - USD $40.41/Hr. and is a Non-Exempt role.

Benefits:

We offer comprehensive benefit options which vary depending on role, location, and employment type. Benefit options may include Medical, Dental, Vision, 401(k), Life Insurance, Short-Term Disability, Long-Term Disability, Flexible Spending Accounts, Parental Leave, Paid Time Off, and Holidays. The Talent Acquisition Partner can share more details about compensation or benefits for the specific role during the hiring process. Exact compensation and offers of employment are dependent on circumstances of each case and will be determined based on job-related knowledge, skills, experience, licenses or certifications, and location.