Administrative Specialist

Department of Health Sciences

Byrdine F. Lewis College of Nursing and Health Professions

Georgia State University

THE BYRDINE F. LEWIS COLLEGE OF NURSING & HEALTH PROFESSIONS at Georgia State University is a leader in preparing the next generation of clinicians and scholars who are critical to improving individual and community health. Since 1968, the college has produced more than 7,300 nurses and nurse practitioners and more than 6,200 allied health care professionals. Many of these professionals go on to become educators and researchers.

The Department of Health Sciences in the Byrdine F. Lewis College of Nursing and Health Professions is seeking to hire an Administrative Specialist that will provide comprehensive administrative assistance to the Department Chair, ensuring the efficient operation of the department's administrative function. The Administrative Specialist should have strong organizational skills, attention to detail, and the ability to multitask.

WHAT MAKES GSU A GREAT PLACE?

• Flexible work environment.
• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship.
• A rapidly growing center within an academic setting.

WHAT WILL YOU DO:

This position provides high-level administrative and financial support to the Department Chair, Program Directors and Faculty, including managing calendars, scheduling appointments, arranging meetings and other related duties.

DUTIES AND RESPONSIBILITIES INCLUDE:

• Assist in the preparation, editing, and distribution of departmental documents, including meeting agendas, minutes, reports, and presentations.
• Serve as a contact for internal and external inquiries directed to the Department Chair, including phone calls, emails, and in-person interactions.
• Coordinate departmental events, workshops, advisory board meetings, including logistics, venue booking, catering, and attendee communication.
• Provide administrative support for academic activities, such as course scheduling and student registration.
• Maintain accurate and up-to-date records of departmental activities, faculty profiles, student data, and other relevant information.
• Undertake special projects and assignments as assigned by the Department Chair, which may involve research, data analysis, and presentation preparation.
• Assist the Department Chair and Faculty with ensuring compliance with departmental policies, procedures, and regulations, as well as university guidelines and standards.
• Assist the Business Manager in monitoring departmental budgets, processing travel authorizations and travel expense reports, ordering supplies and materials, etc.
• Perform other related duties as assigned.

GEORGIA STATE UNIVERSITY VALUES

• COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university. Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility.
• TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place.
• INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources.
• EXCELLENCE: Achieving the highest standards and distinction in teaching, research and service.
• STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents.

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests. Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Background Check

Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.

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Minimum Requirements:

• Bachelor's degree and two years of administrative experience; or high school diploma or GED and six years administrative experience; or a combination of education and related experience.

Preferred Requirements:

• Must be detail-oriented and organized.
• Skilled in oral and written communication.
• Ability to respond diplomatically to sensitive and critical issues.
• Ability to effectively multitask and prioritize tasks on a level of importance.
• Ability to work independently.
• Able to be professional and discrete with private and confidential information.
• Skilled in interpersonal relations and in dealing with the public.
• Must be proficient in Microsoft Office and highly prefer experience with Banner and Slate.
• Proficient in Microsoft Office.
• Ability to work independently and with many individuals in a range of capacities.
• Ability to implement new procedures as needed.
• Excellent written and verbal skills.

To be fully considered for this position, all candidates at the time of submission must provide the following documents:

• A complete and accurate GSU application
• Resume
• Cover letter
• List of three professional references