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Executive Business Administrator
Reno, NV
Job Description
OverviewBusiness Operations, a critical function withinMicrosoft Finance, is accountable for executing customer financial transactions at scale, enabling partner lifecycle operations, leading product launches, and driving best-in-class risk, compliance and protection services across all Commercial & Consumer businesses at Microsoft. Our industry leading operations professionals, located across all time zones, bring diverse perspectives to our most significant business challenges, delivering relentless execution excellence, process simplification and digitalized solutions at scale (maximizing Microsoft technologies). We partner closely with every business unit across Microsoft) to provide differentiated customer experiences and drive the outcomes for the company and our shareholders. A Executive Business Administrator role is open in the Business Operations department. The General Manager is looking for someone who can take initiative, prioritize and handle multiple tasks at once. The candidate should be able to work independently, navigate daily activities, have organizational and communication skills, proactively anticipate needs and shift priorities quickly, be self-motivated, and self-aware. This is an opportunity to work in a division that truly empowers business administrators to have a big impact on their teams. Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
ResponsibilitiesYou will provide strategic calendar and time planning support for managers, and will align calendar based on manager's preferences and style. You'll also build and leverage a cross-organizational network to enable team work. You will participate in the Business Support community and begin to provide leadership, such as by seeking mentors. You'll also facilitate team experience and onboarding activities. You will own the coordination, logistics, and direction of events, delegating as necessary. You'll also be able to balance multiple projects end to end with varying deadlines. You will oversee inventory management, participate in discretionary budget tracking and reporting, and own expense management. You'll also understand and help implement rhythm of business (ROB). You will manage up-to-date space-management processes and team spaces, maintaining detailed data to recommend changes and identify future requirements. You'll also manage travel arrangements and create detailed itineraries for daily activities. Calendar Management Providescalendar management and time planning supportto the General Manager, Business Operations. Manages and owns calendar andassociatedlogisticsbased on knowledge of manager and business needs. Exercises prioritization and a sense of awareness for high impact meetings and urgent business needs, following up as appropriate.appropriate.Managesthrough ambiguity andmaintains. Uses executive maturity and judgment with full knowledge of business context toidentifyand coordinate delegates, execute decisions around prioritization, andmaintainconstant communication with manager and central staff. Proactively engages with leader and key stakeholders/business partners (e.g., Communications Team, Chiefs of Staff, Business Managers, Human Resources) to make decisions and cascade information as needed. Travel Management Works with Executive Travel to coordinate travel arrangements (e.g., accommodation, transportation, security, visa) for manager(s) and/or group. Creates detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity. Managesallaspects of travellogisticstomaximize trip itineraries. Acts as a stand-by resource and ensures availability for varying manager needs/time zones to address issues/escalations during business travel. Maintains availability and acts with urgency to address travel changes as they arise. Ensurerequireddocuments (e.g., visas, passports, immunization records) are obtained for international travel. Disseminates and enforces travel policies and expectations. Manages and ensures compliance with US Travel Tax Tool. Leadership Leads by example and serves as a role model to Business Support colleagues bymaintaininga professional attitude,demonstratingexecutive presence, influencing others, and encouraging self-reflection during challenging situations. Navigates with executive maturity and calmness in challenging situations. Uses executive maturity to escalate issues, proactively ensuring teams effectiveness and consistency. Engage with the Business Support community, keeping a pulse to enable growth across the discipline. Strengthens their network (internally and externally) across organizations to enable their team and leader's work. Proactively drives communication andliaisebetween executives, central teams, and other business partners to share information and best practices that drive efficiency. Uses executive maturity and independent judgment, discretion, business insights, and perspectives to direct and prepare staff to distribute information to their teams and/or supported leader. Communicates with executive maturity to external partners/audiences and third parties.Representsand acts as an extension of manager's/team's brand and Microsoft's core values. Reno Site Contribute to the community relations and communications strategy, internally and externally, for the Microsoft Reno site. Coordinate and support site committees and events ensuring successful execution and engagement. Member of the Business Continuity Management (BCM) team, ensuring effective communication and site support during emergencies and preparedness activities. Act as the primary liaison with Real Estate & Facilities (RE&F) and onsite vendor, overseeing all aspects of facilities management, reception services, IT support, security measures, and catering arrangements. Other Embody our Culture & Values
ResponsibilitiesYou will provide strategic calendar and time planning support for managers, and will align calendar based on manager's preferences and style. You'll also build and leverage a cross-organizational network to enable team work. You will participate in the Business Support community and begin to provide leadership, such as by seeking mentors. You'll also facilitate team experience and onboarding activities. You will own the coordination, logistics, and direction of events, delegating as necessary. You'll also be able to balance multiple projects end to end with varying deadlines. You will oversee inventory management, participate in discretionary budget tracking and reporting, and own expense management. You'll also understand and help implement rhythm of business (ROB). You will manage up-to-date space-management processes and team spaces, maintaining detailed data to recommend changes and identify future requirements. You'll also manage travel arrangements and create detailed itineraries for daily activities. Calendar Management Providescalendar management and time planning supportto the General Manager, Business Operations. Manages and owns calendar andassociatedlogisticsbased on knowledge of manager and business needs. Exercises prioritization and a sense of awareness for high impact meetings and urgent business needs, following up as appropriate.appropriate.Managesthrough ambiguity andmaintains. Uses executive maturity and judgment with full knowledge of business context toidentifyand coordinate delegates, execute decisions around prioritization, andmaintainconstant communication with manager and central staff. Proactively engages with leader and key stakeholders/business partners (e.g., Communications Team, Chiefs of Staff, Business Managers, Human Resources) to make decisions and cascade information as needed. Travel Management Works with Executive Travel to coordinate travel arrangements (e.g., accommodation, transportation, security, visa) for manager(s) and/or group. Creates detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity. Managesallaspects of travellogisticstomaximize trip itineraries. Acts as a stand-by resource and ensures availability for varying manager needs/time zones to address issues/escalations during business travel. Maintains availability and acts with urgency to address travel changes as they arise. Ensurerequireddocuments (e.g., visas, passports, immunization records) are obtained for international travel. Disseminates and enforces travel policies and expectations. Manages and ensures compliance with US Travel Tax Tool. Leadership Leads by example and serves as a role model to Business Support colleagues bymaintaininga professional attitude,demonstratingexecutive presence, influencing others, and encouraging self-reflection during challenging situations. Navigates with executive maturity and calmness in challenging situations. Uses executive maturity to escalate issues, proactively ensuring teams effectiveness and consistency. Engage with the Business Support community, keeping a pulse to enable growth across the discipline. Strengthens their network (internally and externally) across organizations to enable their team and leader's work. Proactively drives communication andliaisebetween executives, central teams, and other business partners to share information and best practices that drive efficiency. Uses executive maturity and independent judgment, discretion, business insights, and perspectives to direct and prepare staff to distribute information to their teams and/or supported leader. Communicates with executive maturity to external partners/audiences and third parties.Representsand acts as an extension of manager's/team's brand and Microsoft's core values. Reno Site Contribute to the community relations and communications strategy, internally and externally, for the Microsoft Reno site. Coordinate and support site committees and events ensuring successful execution and engagement. Member of the Business Continuity Management (BCM) team, ensuring effective communication and site support during emergencies and preparedness activities. Act as the primary liaison with Real Estate & Facilities (RE&F) and onsite vendor, overseeing all aspects of facilities management, reception services, IT support, security measures, and catering arrangements. Other Embody our Culture & Values
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
Open
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