Business Assistant II
Logan, UT 
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Posted 11 days ago
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Job Description


Business Assistant II


Requisition ID: 2024-8006
# of Openings: 1
Location: US-UT-Logan
Category: Administrative/Clerical
Position Type: Benefited Full-Time
Job Classification: Non-Exempt
College: College of Humanities & Social Sci
Department: Bus Svs-Humanities & Social Sci
Advertised Salary: Commensurate with qualifications and experience, plus excellent benefits

Overview
The College of Humanities and Social Sciences has an opening for a full-time Business Assistant II. This position is part of the Business Services Team for the college and focuses on human resources, scholarships, non-capital asset inventory, and other financial services. The position is located within the Dean's Office and will report to the college business manager.

This position includes excellent benefits such as 13 paid holidays; 12 days of vacation and 12 days of sick leave per year; 50% tuition reduction for employee, spouse, and dependents; competitive health benefits packages and a generous contribution toward your retirement. View more information here: Summary of Benefits 2023-2024.


Responsibilities
Personnel:
  • Serve as college lead in processing and managing hourly and graduate payroll
  • Meets personally with employees, or by emails, and phone calls to collect required federal hiring documentation to complete I-9s for the college, Affordable Care Act compliance, direct deposit, and W-4 tax forms
  • Reviews Electronic Personnel Action Form (EPAF) requests for accuracy and assures requests comply with policy prior to submission
  • Submits EPAFs for employees; including new hires, terminations, and grad assistantships, and labor distributions
  • Answers inquires pertaining to hourly EPAFs, new hire paperwork, job postings, etc.
  • Payroll submission in AggieTime - sends reminders and communicates with supervisors, USUs Human Resources Office and business team
  • Generates/prepares complex preliminary reports to verify accurate payroll data
  • Submits hourly job postings when requested by departments
  • Monitors and enforces compliance to established university policies and procedures
  • Develops and maintains spreadsheets and databases to track information
  • Attends university training to stay current on policies and procedures
  • Manages and maintains special projects independently as assigned
  • Maintains electronic filing of documents and historical data



Scholarships:
  • Acts as a back-up for business manager in the area of scholarships
  • Become familiar with university scholarship policies and procedures
  • Maintain electronic filing of documents and historical data
  • Processes scholarships and tuition waivers in ServiceNow - in accordance with policies and procedures
  • May assist with Scholarship Universe (SchU) cycle, and ensures scholarships are accurately set-up and available for student applications


Financial:
  • Attaches receipts to P-card Workflow transactions
  • Assists in enforcing P-card regulations
  • Prepares purchases in EZbuy
  • Prepares various documents including journal vouchers, on-campus expenditures, budget transfers, and spreadsheets
  • Special projects as assigned
  • Develops and maintains record keeping systems



CHaSS Business Services Team:
  • Participate fully in team meetings and trainings at the college and university level
  • Back up other business assistants/managers within the college on various transactions as needed/requested
  • Be a part of the solution when changes are initiated or required


Qualifications
Minimum Qualifications
  • Four years of directly related work experience with increasing responsibilities; or business/finance bachelors degree, or an equivalent combination of related education plus directly related experience
  • Dependable with a strong work ethic
  • Ability to work under pressure in a fast-paced office environment
  • Friendly and service-oriented attitude with excellent customer service skills
  • Strong interpersonal, oral, and written communication skills



Preferred Qualifications
  • Working knowledge of Banner HR module
  • Experience processing EPAFs in Banner
  • Working knowledge of USUs human resources policies

Knowledge, Skills, and Abilities
  • Competent in the use of computer programs including Microsoft Office (i.e., Excel, Outlook, Word) and other applications. Proven ability to create formulas and spreadsheets in Excel.
  • Experienced in managing multiple responsibilities and deadlines. Able to organize work responsibilities and self-assess personal performance against target objectives.
  • Proactive in resolving issues, setting up processes, and providing high-level customer service.
  • Ability to take initiative, maintain confidentiality and work without close supervision.
  • Skilled with basic office equipment, including printers, copiers, and telephone systems.
  • Knowledge of University policies and procedures.
  • Excellent organizational skills and attention to detail


Required Documents
Along with the online application, please attach:
  1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV"
  2. Name and contact information for 3 professional references to be entered into Candidate Profile
  3. Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**


Advertised Salary
Commensurate with qualifications and experience, plus excellent benefits

ADA
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.


University Highlights
https://chass.usu.edu/

Founded in 1888, Utah State University is Utahs premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utahs counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the universitys ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USUs main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institutes 2022 ranking for best-performing small cities in the nation.

*updated 04/2024


https://careers-usu.icims.com/jobs/8006/business-assistant-ii/job?in_iframe=1

Notice of Non-discrimination
In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:
Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266
Title IX Coordinator Matthew Pinner, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266
Mailing address: 5100 Old Main Hill, Logan, Ut 84322
For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:
U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov
U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

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USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university’s academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law (https://equity.usu.edu/non-discrimination).

 

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Job Summary
Company
Utah State University
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Salary and Benefits
Commensurate with qualifications and experience, plus excellent benefits
Required Education
Bachelor's Degree
Required Experience
4+ years
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