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Administrative Assistant - Muskego Lakes Middle School
Muskego, WI
Job Description
1. Organize and coordinate materials & folders for orientation;
2. Process, send, and record all transcript requests;
3. Page over the phone and public address system;
4. Type and send correspondence, and truancy referrals;
5. Organize and maintain various administrative office files;
6. Check-in ordered materials and verify with appropriate purchase orders;
7. Organize and process all incoming and outgoing student records;
8. Assist in preparing, processing, and sending progress reports and report cards;
9. Process all homework requests for students;
10. Assist students, staff, community, and parents/guardians with requests;
11. Screen all students who come in during the school day;
12. Maintain confidential student information;
13. Update website;
14. Maintain locker information and troubleshoot locker issues;
15. Maintain administrative office equipment (i.e. copier, fax);
16. Completion of tasks that may take precedence over other staff requests as requested by the administrative office or administrative assistant;
17. All other duties as assigned.
1. High school diploma (minimum);
2. Customer service mindset;
3. Office rapport skills to assist students, parents, and community with a variety of tasks/questions;
4. Experience in administrative office work preferred;
5. Dependable work record;
6. Ability to type a minimum of 60 words per minute;
7. Good organizational skills and able to handle multiple tasks;
8. Ability to problem solve through a variety of tasks & priorities;
9. Positive and friendly work attitude;
10. Proficient in Word, Windows based applications, Power Point, Infinite Campus, etc;
11. Preferred experience with Google Suite including Google Slides, Sheets, &. Google Docs.
12. Experience with data input and database set-up, including creation of charts and graphs;
13. Experience/knowledge of networking systems preferable Skyward programs;
14. Excellent verbal and written communication skills;
15. Must be detail oriented;
16. Must be able to work effectively, independently, and in a team setting, and with minimum direction;
17. Ability to maintain complete confidentiality;
18. Ability to successfully pass a skills assessment for the programs that are assessed;
19. Teaching license preferred, but not required.
The Muskego Norway School District Board does not discriminate on the basis of race, color, national origin, sex (including transgender status, change of sex, sexual orientation, or gender identity), religion, age, pregnancy, disability, national origin, ancestry, arrest record, conviction record, use or non-use of lawful products off the District’s premises during non-working hours, declining to attend an employer-sponsored meeting or to participate in any communication with the employer about religious matters or political matters, or any other characteristic protected by law in its employment practices. Additionally, the Muskego-Norway School District does not discriminate on the basis of sex in the education program or activity that it operates, and the school district is required by Title IX and Part 106 of Title 34 of the Code of Federal Regulations not to discriminate in such a manner. This extends to student admissions (as applicable) and employment. All inquiries about the application of Title IX and Part 106 to the school district may be referred to the district’s Title IX Coordinators (Jeff Petersen or Julie Kelly), to the Assistant Secretary at the U.S. Department of Education, or both.
The employee shall remain free of any alcohol or illegal substance in the workplace throughout his/her employment in the District. As a condition of initial and continued employment, the employee shall be a positive role model for students.
The Muskego Norway School District Board is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Muskego Norway School District will take the steps to assure that people with disabilities are provided with reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Jeff Petersen or Julie Kelly.
2. Process, send, and record all transcript requests;
3. Page over the phone and public address system;
4. Type and send correspondence, and truancy referrals;
5. Organize and maintain various administrative office files;
6. Check-in ordered materials and verify with appropriate purchase orders;
7. Organize and process all incoming and outgoing student records;
8. Assist in preparing, processing, and sending progress reports and report cards;
9. Process all homework requests for students;
10. Assist students, staff, community, and parents/guardians with requests;
11. Screen all students who come in during the school day;
12. Maintain confidential student information;
13. Update website;
14. Maintain locker information and troubleshoot locker issues;
15. Maintain administrative office equipment (i.e. copier, fax);
16. Completion of tasks that may take precedence over other staff requests as requested by the administrative office or administrative assistant;
17. All other duties as assigned.
1. High school diploma (minimum);
2. Customer service mindset;
3. Office rapport skills to assist students, parents, and community with a variety of tasks/questions;
4. Experience in administrative office work preferred;
5. Dependable work record;
6. Ability to type a minimum of 60 words per minute;
7. Good organizational skills and able to handle multiple tasks;
8. Ability to problem solve through a variety of tasks & priorities;
9. Positive and friendly work attitude;
10. Proficient in Word, Windows based applications, Power Point, Infinite Campus, etc;
11. Preferred experience with Google Suite including Google Slides, Sheets, &. Google Docs.
12. Experience with data input and database set-up, including creation of charts and graphs;
13. Experience/knowledge of networking systems preferable Skyward programs;
14. Excellent verbal and written communication skills;
15. Must be detail oriented;
16. Must be able to work effectively, independently, and in a team setting, and with minimum direction;
17. Ability to maintain complete confidentiality;
18. Ability to successfully pass a skills assessment for the programs that are assessed;
19. Teaching license preferred, but not required.
The Muskego Norway School District Board does not discriminate on the basis of race, color, national origin, sex (including transgender status, change of sex, sexual orientation, or gender identity), religion, age, pregnancy, disability, national origin, ancestry, arrest record, conviction record, use or non-use of lawful products off the District’s premises during non-working hours, declining to attend an employer-sponsored meeting or to participate in any communication with the employer about religious matters or political matters, or any other characteristic protected by law in its employment practices. Additionally, the Muskego-Norway School District does not discriminate on the basis of sex in the education program or activity that it operates, and the school district is required by Title IX and Part 106 of Title 34 of the Code of Federal Regulations not to discriminate in such a manner. This extends to student admissions (as applicable) and employment. All inquiries about the application of Title IX and Part 106 to the school district may be referred to the district’s Title IX Coordinators (Jeff Petersen or Julie Kelly), to the Assistant Secretary at the U.S. Department of Education, or both.
The employee shall remain free of any alcohol or illegal substance in the workplace throughout his/her employment in the District. As a condition of initial and continued employment, the employee shall be a positive role model for students.
The Muskego Norway School District Board is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Muskego Norway School District will take the steps to assure that people with disabilities are provided with reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Jeff Petersen or Julie Kelly.
Job Summary
Company
Start Date
08/19/2024
Employment Term and Type
Regular, Part Time
Hours per Week
15
Work Hours (i.e. shift)
12:30pm-3:30pm
Salary and Benefits
$20.00
Required Education
High School or Equivalent
Required Experience
Open
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