Please take the required assessment: https://assessment.predictiveindex.com/JFT/26444913-2106-4909-bc1a-49ffc5d7c87a?type=candidateba

Summary

Must have intermediate Microsoft Excel skills and be comfortable with ERP and various computerized accounting systems. Experience in a Manufacturing Environment preferred. This role involves providing financial, administrative, and clerical support to the organization, largely through the processing, verifying, and reconciling of customer/supplier invoices. In addition, the candidate will prepare and post customer/supplier invoices and reconcile customer/supplier payments and assist the department with general accounting and reconciliation support.

Essential functions

• Assemble, review, and verify invoices and check requests
• Sort, code, and match invoices
• Key and upload invoices into ERP Accounts Payable system
• Set invoices up for payment based on terms
• Track expenses and process expense reports
• Prepare and perform weekly check ACH payments (and occasionally off cycle runs)
• Reconcile accounts payable transactions
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain regular correspondence with vendors and respond to supplier inquiries
• Assist in producing monthly reports
• Assist with month end closing activities and annual audits
• Prepare monthly AP reconciliations for review
• Maintain confidentiality of organizational information

Accounts Receivable

• Prepare, post, verify, and record customer payments and transactions related to accounts receivable
• Create invoices according to company practices; submit invoices to customers
• Maintain and update customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identify delinquent accounts by reviewing files, and contact delinquent accountholders to request payment
• Create reports regarding the current status of customer accounts as requested
• Post daily customer deposits from physical checks, ACH payments, and other sources
• Research customer discrepancies and past-due amounts
• Manage bad debt/write off cycle
• Reconcile Accounts Receivable transactions
• Reconcile monthly accounts receivable and allowance accounts for review
• Generate monthly billing statements based on the general ledger
• Produce monthly reports as needed
• Aid with internal projects as needed
• Assist with month end closing activities and annual audit requests
• Assist in reconciling revenue accounts and other accounts as needed
• Provide expense reporting assistance (Expensify) and monthly downloads and balancing

Competencies

• Bachelor's degree in Accounting preferred
• Proficient in Microsoft Office Suite, as well as other accounting software programs, SAP by Design is a plus. Ability to quickly grasp and use specialized software
• Excellent organizational skills and attention to detail
• Excellent listening skills. Must be able to effectively communicate with vendors and customers. Good reading and writing skills in English
• Skilled in mathematics, and data analysis
• Ability to independently and quickly assess needs and determine appropriate action
• The primary work environment is in the office area, hybrid remote work is available upon successful onboarding. The noise level in the work environment is low. The physical demands of this position are typical of office and light manufacturing environments

Travel required

• 0%

Additional eligibility requirements

• Authorized to work in the Unites States

Work authorization/security clearance requirements

None

Affirmative Action/EEO statement

Bravida Medical is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.