Accounts Payable Administrator - Job at Des Moines University in West Des Moines, IA

Accounts Payable Administrator

West Des Moines, IA

Posted 9 days ago

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Job Description

At DMU you will make a meaningful contribution to the dynamic future of Medicine and Health Sciences. DMU is seeking an Accounts Payable Administrator who is responsible for independent day-to-day management of all accounts payable and cash disbursement process functions; and for administration of the p-card program (company credit card). Ensure accurate and timely payment of vendor invoices and expense reimbursements. Simultaneously utilize multiple programs, interfaces, and workflows in a primarily paperless environment. Manage vendor relationships on behalf of the University. Responsible for managing W-9s and preparing 1099's annually.

What you'll do:

Manage full cycle of payables processing from receipt of invoice to approval to entry into accounting software to payment processing, and related document management. Oversee and implement updates to workflow processes and make recommendations for improvements.
Administer p-card program. Responsibilities include processing card applications, communicating with bank, managing user accounts and maintaining user database, delivering user training on rules of use and p-card website, and monitoring cardholder transactions through review/audits. Also, update GL codes, develop and update training materials, procedure manual, and work with bank and cardholders in instances of fraudulent activity. Post monthly purchasing card activity to the General Ledger and confirm validity of data. Record monthly p-card payment and annual rebate with p-card vendor.
Ensure vendor W-9's, contracts, and invoice documentation are properly maintained in imaging software.
Ensure timely payment and posting of vendor invoices, check requests, student and patient refunds, and other approved disbursements. Research and resolve invoice and payment discrepancies and exercise judgment in resolving differences. Confirm proper authorization for all payments, review policies for compliance, and make recommendations.

What we're looking for:

Associates degree in accounting required, plus 3-5 years experience in an accounting or business office. Bachelor's degree preferred.
Knowledge of commonly used and/or accepted industry standard concepts, practices and procedures within Accounts Payable, 1099 reporting, and Accounting. Basic knowledge of purchasing process.

*To see the full job description go to Position Description at the bottom of this posting.

Total Rewards:

Our employees are what make DMU special, so we treat them well! Our Total Rewards reflect this commitment. Qualified faculty and staff enjoy 90% employer-paid medical, 10% retirement match, flexible work arrangements, community service time, tuition assistance, professional development funding, and access to wellness facilities with programs that promote a well-balanced lifestyle. Visit www.dmu.edu/employment to learn more about our benefits.

About:

Founded in 1898, Des Moines University is a premier medical and health sciences institution comprising three colleges- College of Osteopathic Medicine, College of Podiatric Medicine and Surgery, and College of Health Sciences - offering ten graduate degree programs.

In 2023 Des Moines University (DMU) relocated to a new 88-acre campus in West Des Moines, Iowa. This state-of-the-art campus includes technology-rich, flexible education spaces that support innovative teaching methods and connect faculty and students across all of our programs. Our new research facilities include a vibrant and spacious open laboratory, designed to foster collaboration and innovation.

Required Documents:

Resume, cover letter, and contact information for three professional references required at time of online submission. Apply at www.dmu.edu/employment.

Department: Business & Finance

Status: Exempt

Work Schedule: Monday thru Friday, 8:00 AM - 5:00 PM

Des Moines University is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, national origin, ethnicity, creed, religion, age, disability, sex, gender, gender identity, sexual orientation, pregnancy, veteran status, genetic information and other characteristics protected by law (“protected class”). Applications from candidates from underrepresented groups are encouraged to apply.

Job Summary

Company

Des Moines University

Start Date

As soon as possible

Employment Term and Type

Regular, Full Time

Required Education

Associate Degree

Required Experience

3 to 5 years