Waukesha County believes in fostering a workplace where innovation and dedication collide. We're not just a team; we're a family that values your skills and appreciates your unique contributions. As a Payroll Coordinator*, you'll play a pivotal role in ensuring our 1300+ employees are paid accurately and on time, making a real impact on our organization's success.

What You'll Do:

• Dive into the heart of payroll management by preparing, maintaining, and auditing our countywide payroll system.
• Showcase your advanced Excel skills to streamline processes and elevate our payroll efficiency.
• Be the reconciliation wizard, tackling complex tasks with finesse to ensure accuracy and compliance.
• Thrive in a multitasking environment, managing and prioritizing tasks within tight deadlines.
• Collaborate with payroll and timekeeping system end users, ensuring seamless communication.
• Embrace variety by becoming familiar with the unique business practices of different departments.
• Demonstrate an unwavering attention to detail and provide top-notch customer service.

What You Bring:

• Advanced proficiency in Excel - your spreadsheet skills are second to none!
• A proven track record of navigating complicated reconciliations with ease.
• Superb time management skills - you know how to juggle tasks without breaking a sweat.
• Stellar communication skills to engage with a diverse range of stakeholders.
• Adaptability to understand the nuances of various departments' business practices.
• A keen eye for detail and a commitment to delivering accurate results.
• Strong customer service skills - because we believe in making every interaction memorable.

Under supervision, manages the process of preparing, maintaining, and auditing the countywide payroll system; and, performs other duties as required.

• Manages the preparation of a bi-weekly payroll and the electronic maintenance of payroll files and tables in accordance with designated procedures. Reviews, audits, and transmits data for processing, ensuring accuracy and timeliness.
• Coordinates with County departments to ensure that changes in payroll policy and calendar/deadline information is effectively communicated.
• Administers the various Workforce Management software systems, including hours worked, leaves of absences, benefit time, pay code creation, rule configurations, payroll schedules, roles and ranges, user maintenance and security. Administers deductions, levies, garnishments, and withholding taxes.
• Generates and transmits detailed data to third party administrators of various employee benefit programs. Works with providers to resolve issues or problems as they arise.
• Advises and instructs clerical staff in County Departments on payroll policies and procedures.
• Collaborates with Human Resources and Information Technology on Workforce Management systems implementations, testing, change management and documentation; works with Information Technology Division to resolve system-related issues.
• Coordinates with the Human Resources Division in preparing for and implementing payroll-related changes driven by regulatory/legal action, updated administrative rules or collective bargaining.
• Assists in the development of policies and procedures for efficiencies and improvements in the payroll system and maintains associated documentation.
• Coordinates with Human Resources Division staff to ensure the proper processing of salary changes upon promotions, merit increases, and demotions. Coordinates proper processing of new hires and terminations.
• May coordinate work of employees performing payroll tasks.
• Provides payroll information in response to requests from employees, the County's auditors, or in response to other inquiries, and resolves issues as needed.
• Administers various annual processes, such as awarding benefit time, paying out of benefit balances, severance pay, and new year set up.
• Manages the processing of various off-cycle payroll runs, such as performance awards and back pay.
• Performs reconciliations of payroll data with general ledger accounts as needed.
• Establishes and maintains effective working relations with all users of the payroll system including county personnel at all levels.
• Performs other duties as required.

Essential Knowledge and Abilities

1. Comprehensive knowledge of generally accepted office principles, procedures, and office equipment including the use of computers.
2. Comprehensive knowledge of both state and federal regulations relating to payroll systems.
3. Comprehensive knowledge of and high degree of proficiency in MS Office products or comparable office programs, word processing, spreadsheet, and database applications.
4. Considerable knowledge of standard office equipment, including telephones, keyboards, copiers, printers, scanners, shredders, and department/division specific equipment.
5. Considerable knowledge of department/division specific programs, policies, procedures, etc.
6. Considerable knowledge of Workforce Management systems to include payroll, HRIS and time and attendance systems.
7. Working knowledge of generally accepted accounting principles and procedures as it relates to payroll function.
8. Ability to analyze and resolve problems.
9. Ability to train and instruct clerical employees involved in the payroll function.
10. Ability to establish and maintain effective working relationships with other employees, the public, and government officials.
11. Ability to effectively interact with sensitivity with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional background, and persons of all ages and lifestyles.
12. Ability to develop and maintain payroll policies and procedures for efficient payroll operations.
13. Ability to exercise judgment and discretion in the application and interpretation of payroll records management.
14. Ability to access and navigate the Internet, County Intranet, and department-specific applications and programs.
15. Ability to work independently
16. Ability to prepare and maintain accurate reports and records.

You must meet these minimum Training and Experience requirements :

• Recognized post-high school training with a specialization in bookkeeping or accounting may be substituted for the required experience on a year-for-year basis to a maximum of two (2) years. Post high school training cannot substitute for the payroll experience.

• An associate degree from a recognized college or university with a major in finance or accounting may substitute for two (2) years of the work experience requirement. OR
• A bachelor's degree from a recognized college or university with a major in finance or accounting may substitute for four (4) years of the work experience requirement.

About Us:
Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?"

Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities for minorities, women, and persons with disabilities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County.