The Division of Neonatology within the Department of Pediatrics is seeking a motivated individual for a full-time Administrative Assistant 3 position to provide administrative support for the division. This individual will serve as an administrative support for two or more full-time faculty members. In conjunction with three division admins, this position serves as a first line of communication with faculty, staff, and Neonatal Nurse Practitioners. This individual will need to possess an excellent ability to communicate effectively over the phone, in person, and through written correspondence. This individual's duties include calendaring items, coordinating meetings and taking notes, and entering faculty and NNP service and on-call schedules into TigerConnect. Other duties may include creating or editing flyers and brochures, letters, and spreadsheets. This individual will hold a PCard and be required to purchase based on division needs and reconcile purchases in Chrome River.

This position requires an individual that has a strong attention to detail, is a self-starter, and can work effectively as a member of a team or as an individual. An ability to set and manage priorities, adapt to change and last minute work assignments is essential.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Proficiency in computer and data entry is preferred.
• Experience coordinating, calendaring, and taking notes for meetings.
• Experience in Smartsheets, Microsoft Suite, Banner, TigerConnect, PCard.
• Experience working in an academic medical setting.

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.