ABOUT THE POSITION

VHB's is seeking a dynamic and detail-oriented Contract Administrator to join our Regional Finance team. In this role, you will provide crucial support in managing contract aspects of engineering projects. This position is hybrid and may be based in either our New York, NY or Newark, NJ office.

Our best estimate of the salary range for this position located in New York City is $85,000 - $115,000. The final compensation will be based on a variety of factors such as individual location, qualifications, education, and experience.

Primary Duties & Responsibilities

Manages and coordinates contract administration activities.
• Reviews and assesses contract risks and ensures that contracts are consistent with established guidelines, policies, practices, and procedures.
• Ensures that all clarifications and amendments of negotiations are incorporated into final contracts.
• Ensures that necessary procedural controls exist and are followed.
• Assists with project setup using contract management software. Generates, maintains, and audits contract data.
• Prepares, processes, and monitors invoices and contracts.
• Assists with accounts receivable collection.
• Assists with research and resolution of client questions. Handles complex contract issues and problems.
• Liaison with Risk Management/Finance on all related items to Insurance (Project specific)
• DBE compliance/reporting support (Project specific)
• Client Portal maintenance on active projects in portfolio (required certification, documentation)
• Provides monthly reporting on contract compliance (Internal/External)
• Provide administrative support to Project Managers (clients requests, monthly progress reports) on an as needed basis
• Participates in professional and personal development aligned with career goals.
• Performs all job functions in compliance with applicable federal, state, and local regulations and VHB policies and procedures.

Skills & Knowledge

• Solid knowledge and understanding of contract management.
• Strong skills with Microsoft Office Suite (i.e., Word, Excel) and contract management software (e.g., Deltek Vision).
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational and prioritization skills.
• Team-oriented with strong capability to work independently.
• Self-motivated with attention to detail.
• Ability to shift attention from one task to another in a fast-paced, deadline-driven environment.
• Skills and knowledge must be commensurate with required experience and job level.

Minimum Qualifications

• 5+ years of contract management experience
• Associate's degree in Accounting, Finance, or Management
• Bachelor's degree preferred
• Experience with the federal contracting process and FAR preferred

We are VHB! We're an inspired and innovative team of engineers, scientists, planners, and designers who partner with clients in the transportation, real estate, institutional, and energy industries, as well as federal, state, and local governments. Our work helps improve mobility, enhance communities, and contribute to economic vitality. We do this while balancing development and infrastructure needs with stewardship of our environment.

Our people make us great! VHB provides a differentiating employee experience, which includes:

• Diverse and inclusive culture of collaboration and innovation
• Opportunity to work on complex, transformational projects
• Community and social responsibility as sustainable stewards
• Focus on learning, development, and career growth
• Best-in-class benefits, including flexible, hybrid workplace

We are consistently rated one of the top AEC firms to work for across our 30+ offices on the East Coast. We're growing, and we hope you'll join us!

VHB is a proud Affirmative Action and Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of diversity, equity, and inclusion-supported by deep-rooted core values, one of which is diversity. All individuals receive consideration for employment based on their qualifications without discrimination for race/ethnicity, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, pregnancy, marital status, or any other basis protected by law.

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