Working Title: Collections Facility Operations Specialist
Classification: 4997; Library Assistant III
Department: Collection Management & Preservation; Collections Facility Operations
Service Unit: Collections & Content Strategy
Appointment: 100%

Salary Minimum: $53,185.60 annually

Service Unit Overview:
This position is located within the Collection Management & Preservation Department, which provides strategic stewardship of the University of Minnesota Libraries content to ensure continuing access for future generations of users. The department employs cost-effective strategies for managing the life cycle of content and collections, including stabilizing physical materials to ensure usability, reformatting materials to ensure long-term access to their content, implementing preventative preservation practices throughout the Libraries, and promoting preservation and providing educational opportunities for Libraries staff and users.

The University of Minnesota Libraries Collections Facility includes 32' high density shelving and has the capacity to house over 3 million volumes in a climate controlled environment. The facility offers rapid retrieval and delivery of collections.

Position Overview:

This position is based in the Collections Facility. The primary responsibility of this position is to support daily operations, including student supervision as well as the major initial ingest project. This position will move books through the facility, suggest improvements to processing inefficiencies and fold trays. This position retrieves and shelves materials in 32 foot high shelving bays using a Stock Picker.

Key Responsibilities/Duties and Percentage of time:

• Provide support for the initial Ingest projects: 40%
• Process incoming items according to established ingest procedures, ensuring highest level of attention to detail and accuracy
• Fold, label and organize trays
• Print tray labels and monitor supplies
• Assist with troubleshooting as needed
• Act as a resource for temporary and student workers

Provide support for the initial Ingest projects 40%:

• Process incoming items according to established ingest procedures, ensuring highest level of attention to detail and accuracy
• Fold, label and organize trays
• Print tray labels and monitor supplies
• Assist with troubleshooting as needed
• Act as a resource for temporary and student workers

Student Supervision: 30%

• Assist with training student workers
• Direct student work as needed
• Monitor student work and deliver timely feedback to help them achieve high quality results
• Adjust the schedule as needed in response to unexpected absences or changing priorities

Provide support for daily operations 25%:

• Follow all established safety rules to push trucks, lift trays, walk the stacks and operate a Stock Picker for all aspects of work at the Collections Facility; participate in ongoing and refresher training
• Process returns and shelve material with high level of accuracy
• Process request jobs and retrieve material
• Keep up to date with all system changes and updates for systems needed to perform daily operations, including the Inventory Management System, Integrated Library System, Zebra Label printer and other required tools
• Identify processing or operational inefficiencies and communicate to supervisor

Participates in Departmental/Unit Meetings; provides department support 5%:

• Attend and participate in regular department and unit meetings

• Five (5) years of relevant library experience; college education can be substituted for library experience on a year for year basis up to three (3) years, along with a minimum of two years of relevant library experience.
• Demonstrated ability to work in a highly collaborative organizational environment.
• Required to become certified in the proper use of an automated lift within the first two months of hire.
• Must be able to work at heights of up to 32 feet.
• Ability to lift and handle heavy loads (50 lbs regularly up to 80 lbs on occasion).

Preferred:

• Demonstrated ability to manage multiple assignments and meet deadlines.
• Demonstrated ability to work independently.
• Strong interpersonal skills.
• Strong written and verbal communication skills.
• Demonstrated ability to provide high level of service in a library setting.
• Willingness to work in a dynamic collaborative environment.
• Experience with Microsoft Office Suite and Google applications.

Service Unit Overview:

This position is located within the Collection Management & Preservation Department, which provides strategic stewardship of the University of Minnesota Libraries content to ensure continuing access for future generations of users. The department employs cost-effective strategies for managing the life cycle of content and collections, including stabilizing physical materials to ensure usability, reformatting materials to ensure long-term access to their content, implementing preventative preservation practices throughout the Libraries, and promoting preservation and providing educational opportunities for Libraries staff and users.

The University of Minnesota Libraries Collections Facility includes 32' high density shelving and has the capacity to house over 3 million volumes in a climate controlled environment. The facility offers rapid retrieval and delivery of collections.

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Please visit the Office of Human Resources website for more information regarding benefits.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

VISA SPONSORSHIP: Visa sponsorship is NOT offered for this position.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).