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System High Corporation delivers the most advanced protection and secrecy solutions to secure and strengthen critical missions, programs, operations, and intelligence activities. We are seeking a motivated Accounts Payable Specialist to join our accounting team to help contribute to our success and help us solve problems with innovation through intelligence.
System High Corporation Accounts Payable Specialist is responsible for the timely and accurate processing of Accounts Payable functions for the organization. The position reports to the Accounts Payable Manager and provides support to all departments relating to accounts payable needs. The Accounts Payable Specialist must have excellent problem solving/judgment skills and exceptional attention to detail and accuracy. Must be able to work independently with little supervision and make decisions with minimum direction. Must be able to work in a fast-paced, growing environment and must have a high sense of urgency to meet deadlines in a timely manner. Ability to think and work effectively under pressure yet within processes. This position has heavy contact with employees and vendors.
To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily:
Accounts Payable:
- Review all vendor invoices for appropriate amount, account coding, approval and documentation prior to payment
- Enter all vendor invoices into the Accounting system (Costpoint 8)
- Review and process employee reimbursements. Ensure timely processing of all transactions.
- Communicate with travelers via email and phone regarding booking travel, completing expense reports, and JTR / company policies.
- Prepare/Process the Accounts Payable weekly ACH/check run. Gather detailed information for each accounts payable check for audit, legal and reference purposes.
- Ensure payments are issued in an accurate and timely manner
- Maintain Vendor Files; file paid invoices in a timely manner, update AP vendor file with current address, phone numbers and terms
- Validate vendor statements and inquiries, investigate discrepancies.
- Prepare and file IRS Form 1099
- Reconcile Credit Card statements
- Assist with financial and DCAA audits
- Train staff to use Concur Travel and Expense system
- Train staff to use Expense Module in Costpoint
- Process Expense Reports using working knowledge of JTR/FTR
- Reconcile Credit Card Statements
- Prepare Weekly ACH/Check Run
- Prepare Monthly Account Reconciliations
- Adhere to deadlines for internal and external deliverables
- Support Financial Audits
- Trouble shoot, problem solve and communicate with vendors, employees and other team members regarding resolving AP related issues.
- Act as trusted colleague to AP team and entire Finance team regarding timely and accurate transactions that support financial statements.
- Other duties as assigned
- High degree of accuracy and attention to detail
- Exceptional organizational skills
- Ability to think and work effectively under pressure
- Strong MS Office skills to include Outlook, Word and Power Point, and advanced Excel
- Experience and background in Gov Con Accounting, and working knowledge of JTR/FTR
- Deltek Costpoint and SAP Concur experience preferred
- Superior oral and written communication skills, excellent interpersonal skills, and advanced computer skills
- Strong problem-solving abilities, and ability to pick up and adapt to new concepts and technologies quickly.
- Excellent follow-up skills
- Dependability is a must
No Clearance Required.
- Ability to obtain a Top-Secret government security clearance is required.
- Accounting or Finance degree preferred but not required with substantial experience.
Additional Information
- This job description is not designed to cover or contain all job duties required of the employee. There may be additional activities, duties and/or responsibilities that are required for this position that are not listed in this job description.
- In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
- System High is a Military friendly employer. Our extensive work on behalf of the U.S. government offers those who have served in uniform an opportunity to continue to serve their country in a new and exciting way while enjoying a successful civilian career.
- System High values the power and strength of diverse backgrounds on the culture and performance of our company. We strive to maintain an inclusive culture to encourage each employee to bring their whole self to the mission.
- System High Corporation is an Equal Opportunity/Affirmative Action Employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, or membership in any other group protected by federal, state, or local law.
- Equal opportunity legal notices can be viewed on the following PDF's: EEO is the Law; EEO is the Law Supplement; Pay Transparency Nondiscrimination
System High Corporation is an Equal Opportunity Employer (EOE), Minorities/Females/Vet/Disabled.