Under general supervision of UC Center Sacramento executive leadership, provide event coordination and administrative support for a UC system-wide Center and program. Will execute in-person and virtual events and also assist with additional varied events and programs organized within UC Center Sacramento designed to further the mission of the organization and the vision of UC Center Sacramento. Events may be planned for the university and local policy communities for varied groups such as students, scholars, alumni, governmental, diplomatic, and academic leaders.

Apply By Date

July 6^th 2024

Qualifications

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Event planning experience including coordination, implementation, and logistical support.

• Experience delivering excellent customer service and hospitality in a professional environment.

• Experience with Windows-based computer environment with Microsoft Office applications, including experience extracting or manipulating data using Word and Excel.

• Ability to independently coordinate a variety of tasks and functions; work around frequent interruptions; organize workload and set ever-changing priorities.

• Demonstrated confidence in making strategic decisions, using good judgment, and innovative and creative problem-solving skills.

• Strong interpersonal internal/external communication skills to communicate effectively and professionally in person, in writing, and on the phone with constituents from diverse cultural backgrounds.

• Establish and maintain positive working relationships with others, including those from a diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of students, faculty, staff, and constituents.

Preferred Qualifications

• Experience contracting and working with designers, photographers, caterers, florists, and other vendors to ensure event specifications are met and quality is ensured.

• Experience working with Outlook and other calendaring systems.

• Experience reconciling, monitoring, and managing budgets.

• Knowledge of DEI best practices.

• Demonstrated understanding of real-time communications.

• Familiar with Zoom meeting and webinar products.

• Knowledge of, or the ability to learn, methods of editing and updating web content.

Key Responsibilities

• 75% - Event Coordination
• 25% - Administrative and Program Support

Department Overview

UCCS, part of the UC Davis Office of the Chancellor and Provost, is a UC system wide program that serves undergraduate students and graduate students throughout the academic year and summer.

UCCS advances the University's mission of teaching, research, and public service with an integrated program that provides students with an opportunity to gain first-hand knowledge of California's public policy challenges and processes. The program includes coursework as well as professional experience while living, interning, and attending classes in Sacramento.

In addition to UCCS' academic program, the Center has a robust public knowledge sharing programming that includes holding and hosting several speaker series, multiple day time and evening events, joint collaborations with UC and non-UC entities, workshops, conferences, and more.

Position Information

• Salary or Pay Range: $25.72/hr. - $46.12/hr.
• Salary Frequency: Bi-Weekly
• Salary Grade: 19
• UC Job Title: EVENT SPEC 2
• Number of Positions: 1
• Appointment Type: Contract - This contract position ends one year from the date of hire with the possibility of extension if additional funding becomes available.
• Percentage of Time: Full-Time, 100%
• Shift Hours: Manager will advise
• Location: Davis, CA.
• Union Representation: No
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: On-Site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits and eligibility rules by visiting Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• For eligible roles, UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Ability to frequently read documents or instruments and utilize coherent reasoning skills
• Occasionally drive a vehicle
• Ability to frequently sit and work at a computer for extended periods of time
• Close visual acuity to view a computer and or measuring devices

Work Environment

The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles.

https://ucdavispolicy.ellucid.com/documents/view/271

• Work flexible schedule including occasional evenings and weekends to respond to operational needs.
• Restricted vacation during peak periods.
• Ability to work, interact, and thrive in and with culturally diverse peers and constituents, and to actively embody the UC Davis Principles of Community.
• Valid CA driver's license required. Provide own transportation for work related travel.
• The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Special Requirements

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere