Be the Difference

Astrion offers comprehensive services that boost preparedness, optimize performance, and ensure success across various domains, from Cyber to Digital, Mission and Systems, servicing our nation's Civilian, Defense and Space communities. We support customers with Centers of Excellence in Washington DC, Huntsville, AL and Burlington, MA with an additional 36 locations across the U.S.

Astrion has an exciting opportunity for an Senior Administrative Specialist to support the Front Office Group (FOG) of the Command, Control, Communications, Intelligence, and Networks (C3I&N) Directorate (HN), which is located at Hanscom AFB, MA.

The Command, Control, Communications, Intelligence, and Networks (C3I&N) Directorate (HN) Front Office Group (FOG) supports the PEO, Deputy, and Staff for acquisition and administrative control of all HN divisions, branches, and programs. It consists of an Executive Section, a Program Execution Group (PEG), and Organization Senior Functional (OSF) managers for program management (PM), logistics (LG), engineering (EN), financial management (FM), contracting (PK), and cyber operations (COS).

The administrative support activities include scheduling (e.g. meetings, conference facilities), travel planning, and correspondence support for directorate leadership, as well as, administrative support associated with management of the directorate and its personnel. It also tracks and assigns taskings and suspenses for the directorate, posts various documents on web/SharePoint sites, and sets up and facilitates meetings (i.e. VTC, telecoms, etc.).

LOCATION: Hanscom AFB, MA

JOB STATUS: Full time; salaried

JOB RESPONSBILITIES:

Ensure the senior leadership is kept informed of all issues of interest that relate to the directorate operations
• Monitor progress toward accomplishment of various taskings and initiatives; manage directorate-level suspenses and deadlines
• Assist in preparing for directorate level events
• Draft, review, edit documents for program executive officer (PEO) and staff review and approval
• Maintain schedules and manage travel for directorate leadership
• Collect and organize information and prepare material for senior staff meetings and other meetings/reviews
• Disseminate directorate policy and specific initiative guidance for members of the organization
• Coordinate, document, monitor, and support a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings
• Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
• Prepare meeting documentation, including attendance logs, minutes and/or action items as applicable
• Maintain official file plans and documents as division Records Custodian
• Assist in in-processing and out-processing organic and contractor personnel assigned to the directorate
• Support directorate leadership in administering quarterly and annual recognition programs
• Pickup accountable mail as required
• Assist in managing office supplies by preparing orders and submitting for approval and purchase, and conducting inventories of existing office supplies.

QUALIFICATIONS:

• GED and 10 years of administrative support experience (including 5 years of DoD experience)

• Ability to effectively communicate orally and in writing, providing quality acquisition and program documentation (briefings, documents, plans, etc.)
• Proficiency with Microsoft Office applications including Word, Excel, PowerPoint
• MUST have an active US security clearance.

What We Offer

• Competitive salaries
• Continuing education assistance
• Professional development allotment
• Multiple healthcare benefits packages
• 401K with employer matching
• Paid time off (PTO) along with a federally recognized holiday schedule

Who We Are

At Astrion, we innovate, elevate, and shape the world of tomorrow. At our core is our purpose to "Be the Difference". This means we encourage our employees to take action and be the driving force for positive change. We foster an environment where innovative solutions flourish and our company continuously evolves.

We have a culture of care, empathy, and making a tangible difference within our organization and communities. We embrace continuous learning, growth, and innovation, and pushing the boundaries of what's possible. We promote collaboration and empowering our teams is at the core of our success.

Join Astrion and Be the Difference in your career and the world!

Astrion is an Equal Employment Opportunity/Affirmative Action Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

#CJ #MON

#DICE

"EPASS HN"