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The Best Players Need the Best People.
This position performs executive level administrative work, including frequent high-level clerical work organizing, scheduling, coordinating, researching, compiling and sometimes analyzing information for supervisor(s) and the International & Digital teams. The position includes elements of clients facing support and communication for both domestic and international partners/vendors.
QUALIFICATIONS
Bachelor's degree in related field required. An equivalent amount of education and experience may be substituted.
Minimum of ten years secretarial or other administrative support experience for senior level management required.
International experience and/or a second language are preferred.
RESPONSIBILITIES/DUTIES
Complete a broad variety of administrative tasks and provide strong executive level support for the International and Digital teams. Coordinate meetings, schedules, prioritizes appointments, and ensures that meetings, deadlines, presentations, and other duties are carried out
Assists supervisor in implementing department activities and communications, internal and external
Coordinate travel arrangements, flights, accommodations, and other itinerary specifics
Answers telephone, deals with diverse group of important external callers, provides information to callers or routes calls to appropriate official
Prepare executive level expense reports, travel, and expense report approvals, in Concur, - will include at least two more VP's in addition to the direct supervisors.
Support teams within International Media, & Digital with upcoming events and workshops.
Assist vendors and international media partners with travel and meeting plans to the Global Home & PGA TOUR events as needed.
Provide executive level support for The PLAYERS Championship and President Cup tournaments by managing attendance, invites, events, credentials, gifting, hospitality, and parking
Coordinate and process all credential requests for International Media and Digital in Populous.
Purchase office supplies within defined budgetary limitations
Acts as Global Home liaison for department. Register visitors in iOffice, welcome visitors and maintain an appropriate professional demeanor toward visitors and partners
Order products and track gift inventory in Allocadance for International Media and Digital.