Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

Responsible for providing professional human resources services in support of the Cockrell School of Engineering, its academic departments and organized research units.

• Works closely with business units across CSE to provide proactive, high quality and timely human resources support. Process and maintain assignments for students, staff, and affiliates for CSE business units. Coordinate professional research positions and assignments, ensuring compliance with university policy. Support recruiting efforts. Coordinate onboarding and separation processes.

• Supports student employment functions for assigned client groups. Works with hiring managers to identify student hiring needs, processes hires and rehires, maintains student timekeeping, and coordinates onboarding and separation activities for student workers.

• Assists staff with understanding proper timekeeping practices, manages access to electronic time sheets, and works with staff and supervisors to make adjustments to leave balances as needed. Monitors timekeeping reports to ensure staff time sheets are completed in a timely manner and sends reminder notices to staff as needed.

• Processes payment vouchers as needed, as well as vacation and overtime payments for staff. As needed, assist with processing tuition payments and tuition reduction benefits for student workers.

• Coordinate CSE's flexible work arrangement program, maintaining internal guidelines and forms, reviewing all FWA requests for proper completion, and escalating issues to HR Director as needed.

• Initiates faculty summer assignments and continuing education instructor assignments.

• Create and maintain faculty and staff email listservs on a monthly basis, including managing ad hoc updates as needed.

• Maintains personnel files and other sensitive records, ensuring integrity of files and proper shredding/disposal of obsolete records. Coordinate key requests and building access as needed.

• Participates in the development of tools and resources designed to assist CSE business contacts with efficient and accurate HR management. Responsible for special projects as assigned.

• Bachelor's degree in Human Resources, Business Administration Public Administration or related field.

• Two years of professional experience in human resources or closely related field.

• Understanding of various laws and best practices related to human resources and ability to apply that knowledge to problem solve complex issues.

• Ability to effectively manage a high volume of work assignments under dynamic circumstances.

• Excellent verbal and written communication skills.

• Demonstrated customer service skills and ability to create strong partnerships staff members at all levels of the organization.

• Demonstrated ability to work effectively independently as well as a member of a team.

• Proficient in Microsoft Word, Excel and applications in the Microsoft Office suite.

• Experience working with confidential information and providing support to customers using discretion.

• Excellent time management skills.

• Excellent attention to detail.

Relevant education and experience may be substituted as appropriate.

• SHRM or HRCI certification.

• Experience performing human resources work in an academic environment.

• Experience designing and creating digital forms, newsletters, websites, etc.

• Excellent working knowledge of university policies and administrative tools such as Workday and DEFINE.

$50,000 + depending on qualifications

• Work is performed in a standard office environment.

• Repetitive use of keyboard at workstation.

• Prolonged screen time.

• Standard business hours are Monday - Friday, 8:00 a.m. - 5:00 p.m.

• Flexible schedule and/orhybrid teleworkmay be allowed.

• Periodic work outside of normal business hours, to include evenings and weekends, may be required on a periodic basis during peak periods.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.